The cost of a virtual data room can vary greatly based on the provider you choose. The cost-to-quality ratio will depend on the features the vendor offers as well as how many team members use the software, and if you need advanced functionality for due diligence, M&A or project management. A quality VDR should provide analytics capabilities that let an administrator monitor user performance and enable users to quickly locate the information they require. It should also support mobile devices, be easy to use and permit administrators to control access to security.
Some companies use an individual-page pricing system and charge between $0.40 and $0.85 for each document scanned or uploaded. This is a suitable price for online deals that produce a small number of documents. It is also a reasonable price for companies that exchange small text files. If your projects go over this limit, you could be faced with high invoices or overage fees.
Other providers offer a monthly flat rate. This is an ideal option for large-scale projects with long timeframes. This type of structure usually allows for a certain amount of storage as well as unlimited pages and users, and is typically between $400 and $1000 per month. FirmRoom charges a flat cost per month that covers unlimited users and storage capacity, for an annual contract.
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