Your information could be harmful to individuals if they fall into the wrong hands, whether your business uses them to fulfil orders, pay payroll or to conduct any other type of business. It is important to protect your personal information. This will not only ensure that you keep a a good reputation as well, but also help prevent costly lawsuits and business losses.
Begin by assessing the information you have in your company and the ways in which it is shared. Keep only the data you need to run your business the original source in a safe location. Make sure your employees only have the information they need to carry out their duties. Consider encrypting sensitive data while it travels between the database and the laptops or mobile devices of your employees.
Develop a strategy to respond to security incidents, and then train your employees on the process of responding to security incidents. Keep an eye on the latest threats and utilize firewalls, either hardware or software, to stop hackers from stealing information or using it for malicious motives.
Encourage your employees to back up their data and save backups off-site. Cloud storage solutions that support access for multiple users is a great idea. You can also arrange your backups to be restored to an exact time.
Do not allow your employees to save data on their personal computers, tablets, or mobile phones, and dissuade them from sharing their logins to cloud storage services with other workers. Also, consider implementing a system to ensure that employees who quit your company or transfer to other departments erase all personal information stored on their devices and computers.