Online board meetings can be a valuable method for making decisions that are effective. However, if they’re not efficiently run, they can cause boredom and low participation. To keep your virtual meetings lively adhere to these tips to improve the overall quality of your discussions and boost productivity.
Share the agenda before making online board meetings productive the meeting with everyone in order to ensure everyone knows the topics to be discussed. Also, you might want to ask your board members to listen from a quiet space without distractions. In addition, request that participants use your software’s « raise hand » function whenever they need to speak to avoid talking too much and missing the main point.
Keep the discussion focused on the most important subjects by establishing a set maximum amount of time to speak for each item. This lets everyone participate and prevents discussions from going off-topic or distracting other attendees. Encourage your board to mute their microphones when they are not speaking to block background noises such as kids, pets and coworkers.
Last but not least, conclude the meeting quickly. This shows respect for the time and effort of your fellow board members. It is also a good practice to send the minutes as soon after the meeting has ended. Additionally, it helps to simplify the process of recording and distributing minutes of meetings by using the built-in capabilities, such as inline task delegation.
This will ensure that everyone is on the same page in regards to what transpired at the meeting and what has to be done between meetings.