A secure data room is a cloud service designed specifically for the storing and sharing of confidential business information. It is often used in M&A due diligence, IPOs, litigation, fundraising and other sensitive document-based processes. It offers a higher level of security than online file sharing services. The server space is secured to stop hackers from accessing the content. Many offer additional options like granular access to permissions and search capabilities.
However, these tools do not prevent authorized users from making copies of the files to which they have legitimate access and sharing those with others – something that is quite simple to do. The services also don’t provide a hyperlink that could identify the source of unauthorized distribution.
This is why businesses seeking a more sophisticated method to share and store files should think about a virtual dataroom (VDR). VDRs offer a higher degree of security than email, Google Drive, and Dropbox. They do this through advanced encryption, tracking features and other security features which make it difficult for users to copy and distribute protected files. This includes dynamic watermarking that adds unique identifiers to each file like the email address of the recipient and IP address to stop sharing that is not click for more info authorized. A robust data room, such as Digify, can also track who is viewing documents as well as how often they are viewed and for how long.